Create and manage warehouses, and link them to shops

Why it matters

A storeroom, a central depot or the back of the shop: until Genuka tells them apart, you do not know where your goods are. With one warehouse per place, the stock of each place is tracked separately. The link between warehouse and shop then decides what each point of sale can sell.

Summary

A warehouse is a place where you keep goods: storeroom, depot, back room. All Genuka stock is organized by warehouse, and a shop sells what is in the warehouses linked to it. When your business was created, Genuka made a first shop and a first warehouse, already linked to each other.

Before you start

• warehouses.view permission to see warehouses.
• warehouses.* permission to create, edit or delete them.
• To link a warehouse to a shop: access to shop management (shops.*).

Steps: create a warehouse

1. Settings › Company › Warehouses (/warehouses). The same screen opens from Inventory & Stocks › More options › Configure › Warehouses.
2. Click Create a warehouse.
3. Fill in at least the name, then if needed the description, phone and address (address, city, country).
4. Click Save.

A newly created warehouse is not linked to any shop: it does not serve any sale yet.

Steps: link a warehouse to a shop

1. Settings › Company › Shops (/shops).
2. Open the shop and find the Warehouses field ("Link one or more warehouses to this shop").
3. Add the warehouse with the search bar, then save the shop.

Shop or business: the scope of a warehouse

What each person sees in Inventory & Stocks also depends on the active shop (Switch Shop). An account that must always see the stock of all shops needs the global.view_all_stocks permission.

Fields and options

Edge cases and common mistakes

• "I can't see my warehouse in the list." It is linked to a shop your account is not linked to, or it is linked to no shop and your account does not have global.view_all_stocks.
• "My new warehouse's stock does not sell." The warehouse is linked to no shop. Link it from Settings › Company › Shops.
• Deleting a warehouse does not move its stock. Deletion is permanent. First transfer the stock it holds to another warehouse (see "Transfer stock between warehouses").
• Editing or deleting a warehouse is refused to a member who is neither an administrator nor linked to that warehouse, even with warehouses.*.

FAQ

Can I have a single stock for two shops? Yes: link the same warehouse to both shops. They will sell from the same stock.

What is a warehouse without a shop for? A central depot that does not sell directly. You receive goods there, then transfer them to the shops' warehouses.

See also

• Understand stock: warehouses, batches, stock tracking and stockouts
• Transfer stock between warehouses
• Record a stock entry (goods received note)
• Access rights, roles and permissions